Stilwell Kiwanis   


 Vendor Information
Each year thousands of visitors visit Stilwell for the annual Strawberry Festival.  With the addition of the Classic Car Show and Motorcycle Events, the crowds have gotten even larger.  Space for vendor booths is limited, so vendors who desire to be a part of this great event are encouraged to get their applications in early.  Please read the following guidelines and instructions prior to completing an application.

General Vendor Guidelines

    No alcoholic beverages may be sold at the festival.

    No stakes may be driven into the street and vendors must provide their own tables and chairs.

    No booths may be set up on city sidewalks. This is for safety and to facilitate the flow of foot traffic.

    All Vendors are responsible for being in compliance with any applicable Oklahoma Laws and Regulations and food vendors may be required by state officials to furnish proof that a health permit has been obtained.

    Each vendor is responsible for collection and payment of state and local sales taxes. Vendors must either report and pay sales taxes directly to the Oklahoma Tax Commission using their Oklahoma State Tax Number or report and pay the sales taxes to the Stilwell Kiwanis Club who will submit the taxes for them. 

    In case of severe weather or other emergency, official announcements will be made from the Festival bandstand at the corner of Division and Second streets. Loudspeakers are in place in several locations along Division Street.

    Booths must be set up and vehicles off the street by 8:00 AM on festival day.

 Permits are required to be purchased and a separate permit displayed on every booth, stand, or attraction. Permits are available with or without booth space provided. 

Permits without the booth space are for vendors who make arrangements directly with private property owners for setup space and needed services
. (see Festival Permits Page)
Festival Day Permits begin at 6:00 P.M. Friday the day before the festival and end at 6:00 P.M. Saturday festival day and are $75 for Commercial entities and $25 for Non-Profits. Extended permits are available beginning no earlier than Saturday 4 weeks prior to festival day & ending no later than Saturday 1 week after festival day and are $125. 
Booth Spaces located along Division Street obtained from the Kiwanis Club include the permit in the price of the space. See Chart below for prices.

In an effort to facilitate a flow of visitors through the vendor booths, the Stilwell Kiwanis Club locates attractions at either end of Division Street.  See Midway Map of the general area to see what attractions those may be. 

Vendor Category Definitions

 Commercial Vendors are those who sell concessions, merchandise or operate entertainment attractions for a profit.  Food vendors fit into this category if they are a commercial business operation. 

 Non-Profit Vendors are not-for-profit organizations, as approved by Stilwell Kiwanis, such as local church groups, school groups, or 501 (C)3 organizations.

 Arts and Crafts Vendors are those whose items are handmade, unique, and art works that are not available in typical retail outlets.  A special area is set aside for Arts and Crafts booths where only handcrafted items may be sold.  No food items may be sold in the Arts & Crafts area.  To sell  food items or items not handcrafted, a commercial permit must be purchased and booth space obtained outside the Arts and Crafts area.    (See Midway Map on the Strawberry Festival tab)  For further information regarding the Arts and Crafts Vendor booths, visit



Booth Space Prices




 Prime Commercial Booth Space




 Standard Commercial Booth Space




Premium Arts & Crafts Booth Space




Standard Arts & Crafts Booth Space




 Non-Profit Booth Space





    Booth space will not be reserved until payment is received. 
Payment may be made online using your PayPal account, by credit card as a guest of PayPal, by personal check, cashier’s check, or money order mailed to the Stilwell Kiwanis Club, PO Box 1312, Stilwell, OK 74960.         

  For application information. Commercial Vendors see the Commercial Booth Space Page
Non-Profit Vendors go to the Non-Profit Booth Space Page for guidelines and access to applications.

Arts and Crafts Vendors, to go to apply.       

Upon arriving, check in at the Kiwanis Club tent at the corner of 2nd & Division to be issued your permit and location of your booth space, if applicable.

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